Identify the specific problem or issue that needs to be addressed.
Determine the outcome or solution that is desired.
Clearly state the purpose and goals in the meeting invitation or agenda.
Communicate the purpose and goals to all attendees before the meeting.
Use specific and measurable language when defining the purpose and goals.
For example, instead of saying "discuss the project," you might say "identify and prioritize the key deliverables for the project by the end of the meeting." This helps attendees understand the specific objectives of the meeting and come prepared to contribute to the discussion.
It is also important to ensure that the purpose and goals are aligned with the overall mission and goals of the organization. This helps to ensure that the time and resources invested in the meeting are being used effectively and efficiently.